Khatam Al-Nabieen (PBUH) University

Academic Vice-President

Faculty of Engineering

Job Requirements and Duties Description: Faculty Secretary and Electrical Engineering Laboratory Assistant

Job Position Details

Job Position Requirements

Job Description of Faculty Secretary

• Collect and submit monthly faculty reports to the Office of Faculty Affairs;
• Prepare and circulate the Scientific Council meeting calendar
• Serve as a member and secretary of the Subcommittee on Order and Discipline;
• Communicate and follow up on decisions of the Scientific Council and subcommittees;
• Sort, distribute, and track correspondence, reports, and communications across faculty units;
• Maintain and archive documents, letters, and reports in designated locations;
• Schedule appointments with the Dean;
• Record and archive all incoming and outgoing correspondence;
• Monitor the faculty email account and report to the Dean;
• Provide assistance to visitors and faculty contact points;
• Actively participate in all quality assurance activities;
• Distribute official communications to higher-level offices and external stakeholders;
• Collect and review faculty dossiers and submit to the Office of Faculty Affairs;
• Develop and maintain a faculty database
• Perform other tasks assigned by the Dean.

Job Description of Electrical Engineering Laboratory Technician

• Preparation of the work plan at the beginning of the semester, prior to the commencement of practical courses;
• Preparation of the field work plan;
• Preparation of the laboratory requirements list in coordination with faculty members, the department, and the faculty administration;
• Scheduling the laboratory program in accordance with the faculty timetable and practical course classes;
• Collecting course policies for practical courses from the relevant instructors;
• Continuous supervision of laboratory equipment and consumable materials;
• Supervision of the orderliness of equipment, consumable materials, and cleanliness of the laboratory;
• Protection of laboratory equipment and consumable materials from breakage and loss;
• Guiding the service staff in cleaning laboratory equipment;
• Continuous inspection and supervision of laboratory equipment;
• Preparation and arrangement of laboratory class materials and equipment for evaluation by the Quality Assurance Board of the Ministry of Higher Education;
• Preparation of a register for laboratory resolutions and student attendance records;
• Cooperation with instructors in laboratory practical examinations;
• Coordination with construction companies regarding students’ fieldwork and its documentation;
• Coordination and follow-up with relevant departments regarding students’ academic field visits (reporting and documentation) for quality assurance purposes;
• Coordination with the relevant social media unit and sharing documentation of laboratory and field activities for publication on social media platforms and the website;
• Facilitating the conclusion of memoranda of understanding (MoUs) with construction and laboratory companies;
• Coordination with construction companies regarding students’ internships, as well as follow-up of related incoming and outgoing correspondence;
• Control and supervision of all administrative and technical affairs of the laboratory;
• Systematic archiving and documentation of all laboratory activities;
• Participation in meetings related to laboratory affairs;
• Preparation, drafting, and revision of laboratory equipment usage procedures;
• Preparation of a list of defective laboratory equipment for calibration and repair;
• Collection of construction materials from construction companies or material suppliers to enrich practical and theoretical courses;
• Reporting laboratory and field activities to the department at the end of each semester.

Required Documents

1. Employment Form
2. CV (Curriculum Vitae)
3. Copy of National ID Card
4. Certified copies of academic documents approved by the Ministry of Higher Education;
5. Work Experience Documents

Registration Procedure

Click here to download the employment form.

Eligible applicants may send the required documents as a single PDF file to the university Human Resources email address: [email protected]

Note: Only eligible candidates will be contacted for participation in the examination.