Office Management of the Administrative and Financial Vice-Presidency

Mr. Sayed Naeem Mousavi

Educational Background:

Master’s Degree in Business Administration, Faculty of Business Administration, Al-Mustafa International University, Tehran, Iran;
Bachelor’s Degree in Economics, Administration & Management, Ghazni University (Enrollment: 2015, Graduation: 2018);
15th Grade (Diploma) in Higher Nursing, Hakim Sanai Institute of Health Sciences (Enrollment: 2016, Graduation: 2018).

Work Experience:

Office Manager, Administrative and Financial Vice-Presidency, Khatam Al-Nabieen University (Spring 2024 – Present);
Financial Manager, Nokhbegan Private School, Ghazni (2019 – 2020);
Lecturer, Hakim Sanai Institute of Health Sciences (December 1, 2018 – March 20, 2019);
Financial Manager, Skills Training Center (2013 – 2016).

Certificates of Appreciation:

For outstanding service at Skills Training Center, awarded by Ghazni Provincial Authorities;
For contributions to Hakim Sanai Institute of Health Sciences;
For exemplary performance at Nokhbegan Private High School, Ghazni.

Qualifications and Responsibilities of Office Manager of Administrative and Financial Vice-Presidency

Handling all administrative correspondence for the Deputy of Administration & Finance;
Registering incoming/outgoing letters in the office logbook, verifying attachments, and archiving documents;
Reviewing typed reports/letters, ensuring proper attachments, and facilitating signatures;
Preparing daily reports on critical matters for the Deputy’s review;
Coordinating schedules, meetings, and appointments for the Deputy;
Issuing official decrees, dispatching correspondence to relevant departments, and tracking responses;
Assisting visitors, addressing inquiries, and facilitating requests that do not require direct meetings with superiors;
Communicating the Deputy’s directives to managers and staff;
Drafting, finalizing, and archiving meeting minutes and committee resolutions;
Maintaining punctuality, discipline, and workplace order;
Safeguarding and optimally utilizing university-assigned resources;
Collaborating with colleagues to achieve institutional and personnel objectives;
Upholding confidentiality and nondisclosure of sensitive documents;
Performing other duties as assigned by superiors.